Media guidelines

Media Guidelines for the Field Trip Weekend

Dear Media Representatives,

As we look forward to your participation in the Field Trip Weekend, taking place on September 6-8th, in Hessdalen, we want to ensure a positive and productive experience for all attendees, including our valued media partners. To achieve this, we've established a set of guidelines designed to respect the privacy of our participants and the integrity of our research. Your cooperation with these guidelines is greatly appreciated and required for media accreditation:

Written Approval for Interviews:

• • All interviews with conference attendees, speakers, and organizers must be pre-approved in writing by the conference's media relations team. Please submit your interview requests to fred@hessdalen.org with sufficient lead-time.

Notification of Recording:

• • In the spirit of respecting individual privacy, we require that any filming, photography, or recording clearly notify nearby individuals who may inadvertently be captured. This is to ensure they are aware and have the opportunity to avoid being filmed if they choose. Visible signs will be placed in areas designated for media recording, and we ask for your diligence in maintaining awareness.

Respectful Representation:

• • The research and presentations shared at our conference are the result of hard work and dedication by many in our community. We ask that media coverage respects the seriousness of these contributions and avoids portraying them in a negative or humorous light. Our aim is to foster constructive dialogue and understanding of the topics discussed.

Compliance:

Adherence to these guidelines is mandatory for all media entities wishing to cover the Field Trip Weekend. 

We believe these guidelines will help ensure a respectful and productive environment for everyone involved. Should you have any questions or need further clarification, please do not hesitate to contact our media relations team at fred@hessdalen.org.

Thank you for your understanding and cooperation. We look forward to welcoming you to the Field Trip Weekend and to a successful event.

Best Regards,

Fred Pallesen
CEO of Project Hessdalen
The Field Trip Weekend
fred@hessdalen.org 

+47 94086203